Buying or selling a condo in Greater Cleveland? The My Cleveland Condo team works with Trilogy Title Agency for title and escrow. Trilogy has offices on Crocker Road in Westlake and on Rockside Road in Independence, so closings are close to home whether your condo is downtown, on the West Side, on the East Side or in the suburbs. Its settlement team handles everything condo closings need, from the title search and association payoff letter to condo fee prorations and recording. Your main contact is Jennifer Schultz, Client Relations, at 440-371-4043.

Send a Purchase Agreement Call Jennifer Schultz: 440-371-4043

Your Trilogy Title Settlement & Escrow Team

Send all purchase agreements to: orders@trilogytitleagency.com

Two Convenient Locations

• Westlake office: 2035 Crocker Road, Suite 104, Westlake, OH 44145. Convenient for the West Side, Lakewood, Rocky River, Westlake, Avon, Avon Lake and North Ridgeville.
• Independence office: 6300 Rockside Road, Suite 304, Independence, OH 44131. Convenient for Downtown, the East Side, the Heights and the southern suburbs.

Trilogy serves buyers and sellers across Ohio. Learn more at trilogytitleagency.com.

What a Title Company Does

A title company makes sure the condo you are buying can be transferred to you free of surprises, and that every dollar moves safely at closing. Trilogy Title Agency handles:

• Title search and examination: reviewing public records for liens, judgments, easements and ownership issues, including unpaid association liens, and resolving them before closing.
• Title insurance: an owner’s policy protects you, and a lender’s policy protects your mortgage lender, against covered title problems found later.
• Escrow: holding earnest money and closing funds and releasing them only when everyone has signed off.
• Closing and settlement: preparing the settlement statement, deed and closing documents and running the signing.
• Recording and disbursement: recording the deed with the county and paying off the seller’s mortgage, the association, agents and other parties.

Trilogy also handles refinance closings and commercial title and escrow. The company is led by CEO William T. Schill, an Ohio real estate attorney with more than 30 years of experience.

What’s Different About a Condo Closing

A condo closing has a few extra pieces that a house closing doesn’t. Our team and Trilogy track each one so nothing surprises you at the table:

• Association payoff and statement of account. Trilogy requests a statement from the condo association or its management company showing dues paid, any balance owed and any fees due at transfer, so the seller’s account is settled at closing.
• Condo fee proration. The current month’s condo fee is split between buyer and seller on the settlement statement.
• Special assessments. Approved assessments are listed on the association statement. Who pays them is set in your purchase agreement, and Trilogy collects or credits them at closing.
• Transfer or capital contribution fees. Some associations charge a one-time fee when a unit sells. Ask early so it is in your numbers.
• Lender condo paperwork. Your lender needs the association’s questionnaire and master insurance certificate. Our Condo Financing Specialist, Matt Sheffey, and Trilogy coordinate so the condo approval and title work finish together.
• Property taxes and tax abatements. Ohio property taxes are paid a half-year behind, so taxes are prorated at closing. For a condo with a Cleveland tax abatement, Trilogy prorates from the actual bill; see our tax abatement condo list.
• Parking spaces and storage units. In some buildings, parking or storage is a separate deeded unit. Trilogy makes sure everything you are buying is on the deed.

How a Condo Closing Works

1. Purchase agreement signed. Your agent sends the signed contract to orders@trilogytitleagency.com to open title.
2. Earnest money deposited. Deposit your earnest money with the title company as your contract requires; Trilogy accepts secure online deposits.
3. Association documents and statement requested. Our team gathers the declaration, bylaws, rules, budget and any assessment notices for your review, and Trilogy requests the association’s statement of account.
4. Title search and commitment. Trilogy searches the title and issues a commitment showing anything that must be cleared before closing.
5. Condo project approval and clear to close. Your lender reviews the building and your loan; Trilogy coordinates with the lender, agents and association so documents and figures are ready.
6. Final figures and funds. You receive your settlement statement with condo fee and tax prorations. Trilogy asks that wire transfers be started at least 48 hours before settlement.
7. Closing day. Sign at Trilogy’s Westlake or Independence office.
8. Recording, keys and fobs. The deed is recorded, the association is paid and notified of the new owner, and you receive your keys, fobs and garage remotes.

Protect Yourself From Wire Fraud

Criminals target real estate closings with fake emails that change wiring instructions. Before you send any money, call Trilogy at a number you already know, such as Trilogy’s main line, 216-393-6006, to confirm the instructions. Never rely on wiring instructions sent only by email, and call your agent right away if anything looks different.

Trilogy Heroes Program

Trilogy’s Heroes Program offers discounts on title and escrow services for home purchases by military members and veterans (including surviving spouses), police, firefighters, EMTs and paramedics, physicians, nurses, and pre-K through 12th-grade teachers, administrators and counselors. The program applies to purchases only, not refinances. Ask Trilogy or our team for details.

Tools for Condo Buyers and Sellers

• Get a title and closing cost quote
• Seller net sheet
• Place a title order
• Condo mortgage and affordability calculators
• Free 2027 Greater Cleveland Condo Community Guide
• Greater Cleveland Condo HOA & management company directory

Frequently Asked Questions

What does a title company do when buying a condo in Cleveland?

The title company confirms the seller can transfer clear ownership, issues title insurance, holds earnest money and closing funds in escrow, gets the association’s statement of account, prorates condo fees and taxes, runs the closing and records the deed. Our team uses Trilogy Title Agency, with offices in Westlake and Independence.

Who pays condo fees and special assessments at closing?

The current month’s condo fee is prorated between buyer and seller. Unpaid dues are paid from the seller’s proceeds, and approved special assessments are handled as your purchase agreement says. Trilogy lists each item on the settlement statement from the association’s statement of account.

Do I need owner’s title insurance on a condo?

Your lender will require a lender’s policy, but that protects only the lender. An owner’s policy protects your ownership of the unit for as long as you own it. Who pays for each policy is set in your purchase agreement, so ask your agent and Trilogy for a quote.

Where will my condo closing take place?

Closings with Trilogy can be held at its Westlake office, 2035 Crocker Road, Suite 104, or its Independence office, 6300 Rockside Road, Suite 304. Pick whichever is closer to you.

Can I choose a different title company?

Yes. You are always free to choose your own title company. We recommend Trilogy because its team knows condo closings, communicates quickly and works closely with ours and with our condo lender to keep closings on schedule.

Ready to Buy or Sell a Condo?

Call the My Cleveland Condo team at (216) 916-7778 or contact us. For title and escrow questions, call Jennifer Schultz at Trilogy Title Agency, 440-371-4043. For condo financing, call Matt Sheffey, our Condo Financing Specialist, at (440) 668-2942.

Title and escrow services are provided by Trilogy Title Agency, not by My Cleveland Condo. My Cleveland Condo / The EZ Sales Team, Keller Williams Citywide may refer clients to Trilogy; you are not required to use any particular title company. Program details, services and contacts are from Trilogy Title Agency (October 2026) and may change.